10 Best Recruiting Software for Small Businesses & Startups Companies

The larger the business size is, the recruitment problem needs to be clearer, more effective and more scientific. Thankfully, HR teams can now put an end to their recruiting worries with the help of recruitment software.
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Image credit: EnvZone
By | 6 min read

When starting your own business, you definitely want to find a team that you can count on to get the job done while you focus on other things. Take the time to develop a recruiting process that is constantly looking for people with the skills you need and the motivation to work for you.  A good process not only finds great employees by proper selection but saves you time and money on replacing and training new people.

Below are some of the complex issues in the recruitment management process that many businesses are facing, especially for small businesses. It is the reason for the appearance of recruitment management software to solve difficulties in the recruitment of businesses.

  • Recruitments are organized continuously in many positions, with different criteria and requirements.
  • The company receive a large number of candidates, need a lot of time to screen and manage applications.
  • Recruitment processes and regulations should be followed closely, from the stage of testing, examinations, interviews, results in matriculation lists, notices through mails/ phone to candidates …

With hundreds of recruitment software companies out there, how do you determine which ones are worth investing in? To highlight the best in the market, here are the top 10 recruitment software that will help your company choose the most suitable employees.

#1: JazzHR

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Courtesy: JazzHR

JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. With a relatively low subscription cost, JazzHR is often a great fit for smaller businesses and startups. JazzHR is also the creator of Crowd, an integrated crowd-sourcing, big data, and predictive analytics initiative.

This company claims to be the first company to put powerful, yet easy-to-use recruitment software in the hands of startups, growing companies, and even presidential campaigns. JazzHR supports the following operating system: Windows, Linux, Macintosh. JazzHR works with desktop as well as mobile devices.

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Courtesy: JazzHR

JazzHR’s sourcing tools lets you optimize the recruiting process according to your feasibility. It enables users to post jobs, mirror any internal approval processes and syndicate jobs to numerous free and paid job boards from one spot. Users can list jobs on a hosted careers page, add jobs to the company’s careers site or build a custom careers page from within JazzHR. The key features include sourcing and applicant tracking. Users can also manage the entire interview process within the portal, create and send out offers and onboarding paperwork, and set up customizable reporting. 

#2: Zoho Recruit

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Courtesy: Zoho Recuit

Zoho Recruit is a cloud-based applicant tracking system that’s built to provide diverse, end-to-end hiring solutions for staffing agencies, corporate HRs, and a temporary workforce. This software is very useful especially for small to mid-sized businesses. Zoho Recruit helps staffing agencies and recruiting departments track job openings, resumes, candidates and contacts to help users collaborate with their peers more quickly and efficiently.

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Courtesy: Zoho Recruit

Zoho Recruit enhances the visibility of company job openings by creating a customized career webpage of the company and extend the reach by using popular job boards, social media sites, and direct sourcing. The career page developed by the software lists every job opening with complete descriptions and accepts applications for multiple job openings. The solution provides a candidate login where candidates can set up their user-profiles and apply for multiple jobs.

Zoho Recruit integrates with Google applications to save time and forego repetitive data entry. The software is available free with limited features and the upgraded versions are available on a per month subscription basis.

#3: Greenhouse

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Courtesy: Greenhouse software

Greenhouse was the fastest-growing applicant tracking system by market share in 2017 according to Ongig, which is known for its structured hiring and interviewing approach. This is one of the most easy-to-use software’s on the market today. The software supports users in a variety of recruiting activities including recruitment planning, sourcing, managing interview rounds and organizing post-recruitment activities.

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Courtesy: Greenhouse software

Greenhouse Recruiting ensures you always know the right step to take to hire the best candidate possible.

  • Dive into a pipeline view of any role paired with a holistic view of candidate activity
  • Seamlessly collaborate with hiring teams: @mentions, shared application review, and job and offer approvals
  • Empower your stakeholders to play their part with fine-grained permissions
  • Stay ahead with alerts, tasks, and notifications

#4: Workable

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Courtesy: Workable

Workable claims they are the only applicant tracking system with built-in candidate sourcing. “Our tools scan millions of online profiles and multiple data sources to find candidates who match the skills and location of your job.”

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Courtesy: Workable

Workable’s recruiting software has helped 20,000 companies find, evaluate and hire over one million candidates. Building insights gathered from every hire back into its applicant tracking system, companies using Workable move from the requisition to the offer stage faster. Workable works on the notion that communication can replace complex job processes in hiring.

Workable’s talent acquisition software brings in-house recruiters and hiring teams together so teams can progress with pace to evaluate candidates as soon as they’ve found them. Trackable communication, real-time calendar sync, and a top-rated mobile app streamline the process. While interview kits and scorecards make decision-making fairer and more accurate. Using bulk emails and templates, and by empowering candidates to schedule their own interviews at a time that suits, it’s easy to keep candidates informed and engaged. Once the perfect candidate’s been found, automated offer letters make it easy to move fast and make it official. And, after they’re hired, Workable’s applicant tracking system provides recruiting reports to review process and plan future strategy.

#5: SmartRecruiter

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Image credit: Smart recruiter

SmartRecruiters is a web-based hiring platform designed with the end-user in mind. The solution is suitable for companies with more than 50 employees in almost any vertical, and since it runs in a browser, it works well on all platforms, including Macs, PCs, iPhone, and Android. Applicant tracking and applicant sourcing applications make this a platform for all hiring needs.

With a user-friendly interface, users can navigate to post a job, apply for a position, review a candidate or remove an applicant from consideration in a few clicks. The solution also offers managers and recruiters a mobile hiring app, with mobile-optimized job postings and career pages.

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Courtesy: Smart Recruiter

SmartRecruiters focuses on both candidate and recruiter experience. The product offers integration with LinkedIn and other commonly installed platforms like SAP, Oracle, Workday, Ultimate Software, etc. SmartRecruiters can easily be accessed through mobile apps available for both Android and iOS devices.

#6: Applicant Stack

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Courtesy: Applicant Stack

Applicant Stack is a cloud-based applicant tracking and employee onboarding solution specifically designed to suit the needs of small and midsize organizations in any industry.

ApplicantStack Recruit and Onboard help you attract high-quality candidates. Make a fast, informed selection. Keep candidates engaged. And increase productivity by eliminating all of the manual recruiting tasks.

  • Source, qualify and hire the best talent
  • Manage candidates using customized workflows to match your current process

ApplicantStack offers tools to help companies generate online employment applications, create and post new open positions, share positions on top job boards as well as social media sites and build screening questionnaires to accompany online applications. Users can track and manage candidates and allow them access to schedule interviews directly on a shared calendar. As a part of the onboarding module, users can manage new hire paperwork, communications, tasks, and employee information in a single place. ApplicantStack provides a library of state and federal forms so new hires can electronically sign all documents, via their employee portal.

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Courtesy: Applicant Stack

The solution is hosted in the cloud, so there is no need to invest in IT infrastructure or support. ApplicantStack provides a support portal as well as a help center which includes getting started videos. No long-term commitment or contract is required. 

#7: Paycor

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Image credit: Paycor

Paycor is the SaaS-based Payroll software. This is trusted by more than 30,000 organizations. It allows users to access unlimited and can make insight to communicate with the team. All the information of users can get by one perspective stage workflow.

Paycor is an all-in-one, cloud-based human resources (HR) platform which includes tools for managing recruiting, onboarding, employee records, time & attendance, benefits, payroll, tax compliance, and more. Solutions are available for small and medium-sized businesses, large enterprises, and nonprofit organizations.

With Paycor Applicant Tracking System, businesses can streamline their recruiting activities. Recruiters can create recurring employee schedules, control labor distribution, and costs, and manage any exceptions, such as unapproved time cards and overtime alerts. Multiple time tracking methods are supported, including biometric readers, badge terminals, web browser time clocks, and mobile punching from employees’ smartphones. Employees can also view their schedules and request time off from their phone or web browser, and managers are given access to vacation and sick leave balances when approving requests.

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Image credit: Paycor

Employees can log in to update their contact, tax, and direct deposit details, with administrators, notified automatically. The HR and benefits administration solution enable online open enrollment or a range of employee benefits, performance review management, and company document sharing, and also includes a library of HR document templates.

Administrators can configure workflows and distribute permissions to various users according to their business’s roles. The solution is suitable for small to midsize businesses across various industry verticals.

#8: iCIMS

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Courtesy: icims

iCIMS, the second biggest applicant tracking system by market share according to Datanyze, is a content-generating machine.  iCIMS is a leading provider of Software-as-a-Service (SaaS) business platforms for enterprise-sized organizations. Dedicated to the world of talent acquisition, iCIMS products make it easy to streamline the recruitment lifecycle. The iCIMS Recruit tool is designed for enterprise-sized organizations looking to streamline their recruitment, advance their applicant tracking, simplify job postings, and, engage the right candidates, and monitor key metrics all within one powerful application.

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Courtesy: icims

iCIMS supports the entire candidate journey from candidate marketing to sourcing and offers to applicant tracking and onboarding. A full suite of products includes TextRecruit, a candidate engagement platform with live online chat, and iCIMS Attract powered by Jibe, a recruitment marketing solution. With dedicated talent acquisition technology, iCIMS is solely focused on delivering recruitment solutions. iCIMS’ robust integration capabilities provide a seamless, yet powerful extension to your platform – centralizing complex talent acquisition data and transferring it as one unified story to all of your HR applications.

iCIMS holds the belief that a product is only as strong as the service behind it and, as a result, is committed to the ongoing pursuit of 100% customer satisfaction. iCIMS’ industry-leading customer support teams serve clients 24 hours a day, 5 days a week. From hosting and migration services to best practices and consulting engagements, iCIMS provides the value-added support that many competing solution providers simply cannot offer.

#9: APS Software

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Courtesy: aps

APS has a mission: to make payroll and HR easier. They have been providing payroll and tax compliance services to companies since 1996. In 2004, APS released its cloud-based solution for workforce management.

APS delivers a single-system platform for managing payroll, HR, attendance, hiring, on-boarding, and ACA compliance. Once employee information is entered, it is immediately available across the entire platform. Employees and managers can access APS from any smartphone or tablet.

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Courtesy: aps

APS is ideal for midsize organizations. Their technology is suitable for churches, educational institutions, healthcare facilities, hospitality organizations, nonprofits, and restaurants. APS connects each client with a dedicated account team that is available via phone, email, or support ticket.

#10: Wepow

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Courtesy: Wepow

With a recent survey finding 63% of HR managers have conducted an online interview, video interviewing software is becoming an important part of the recruiting tech stack. Wepow offers features such as mobile and online interviewing, white-label employer branding, multiple languages, and 24/7 customer support.

Wepow is a video interviewing & talent engagement software designed to help organizations reduce the time and cost of hiring new employees through pre-recorded and live video interviewing technology. Built for growing organizations, Wepow aims to improve recruiter productivity with engagement, management, and collaboration tools such as interview sharing and candidate sorting, tracking, and scoring.

Wepow’s solution replaces the traditional phone interview with a structured virtual interview. Organizations create their virtual interview, with the same 5 to 10 questions they would typically ask over a phone screen, then candidates complete these interviews in their own time using a webcam or mobile device. Wepow’s structured interviews and evaluation tools help to provide consistency in the screening process and reduce unconscious bias.

With native mobile apps for iOS and Android, Wepow gives candidates and employees the flexibility to respond to pre-recorded interviews and evaluate candidates on the move. Wepow aims to simplify the recruitment workflow by supporting integration with HR systems such as SmartRecruiters, Taleo, and Greenhouse. Integration with single sign-on solutions including Onelogin and Okta serves to strengthen application security.

The Bottom Lines

Recruitment automation helps organizations automate their recruitment tasks and efficiency so that they can reduce the cost of recruitment, improve their organization’s talent profile, increase productivity, and accelerate the time used to hire new talents. By using recruitment software, your business can analyze your sourcing strategies and look at where you are possibly falling short. You can then use the same software to tailor your sourcing and improve it going forward.

The amount of time and effort spent during the process of hiring talents makes it necessary for you not to hire a bad fit or miss out on the perfect candidate. The emergence of recruitment software has helped the HR fraternity to excel at their work up to a great extent. Surely, this will make the process smoother and give the confidence that a consistent and unbiased decision has been made. As and when the application evolves further, it would ensure that recruiting processes are streamlined and simplified even more.

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